1
Connect
Authorize one QuickBooks Online company from CrewLog workspace settings.
CrewLog + QuickBooks Online
Approved field time, mapped before it reaches accounting.
CrewLog connects approved employee time to existing QuickBooks Online employees, customers or projects, and service items. Administrators preview the exact records first, while duplicate protection keeps a retry from creating the same TimeActivity twice.
Start a 14-day trialThe controlled workflow
2
Map
Match CrewLog employees and jobs to existing QuickBooks records and select a service item.
3
Preview
See which approved entries are ready, already synchronized, changed, or blocked by missing setup.
4
Sync
Create mapped TimeActivity records and retain the resulting QuickBooks identifiers.
What moves
TimeActivity-ready details
- ✓ Employee mapping
- ✓ Customer or project mapping
- ✓ Work date, hours, and minutes
- ✓ Default service item
- ✓ Job-entry description
What stays controlled
QuickBooks remains the accounting system of record.
- ✓ CrewLog does not create or rename QuickBooks list records.
- ✓ Unapproved weeks are blocked from direct sync.
- ✓ Missing mappings are surfaced before submission.
- ✓ Changed synchronized entries require an intentional review.
- ✓ CrewLog does not calculate payroll.
QuickBooks integration questions
Does CrewLog create QuickBooks employees or customers?
No. CrewLog maps its employees and jobs to records that already exist in the connected QuickBooks Online company.
Does CrewLog send unapproved time?
No. The direct-sync workflow is built around completed time from an approved and locked employee week.
What happens before a sync?
An administrator maps employees, jobs or customers, and a default service item, then previews ready and blocked entries before submitting them.
Does CrewLog support QuickBooks Desktop?
QuickBooks Desktop uses CrewLog’s IIF file export rather than the QuickBooks Online API connection.
Which plans include direct sync?
QuickBooks Online direct sync is available on paid CrewLog plans when the integration is enabled and configured for the workspace. Solo includes QuickBooks-ready file exports.
Need a QuickBooks account?
Explore QuickBooks plans through CrewLog’s referral link.
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QuickBooks is a trademark of Intuit Inc. CrewLog is not endorsed by or affiliated with Intuit except through any separately documented developer or marketplace relationship.