Free field operations template
Employee mileage log template
This template helps field teams collect consistent mileage records. Consult a qualified tax or payroll professional for rules governing reimbursement or deductions in your jurisdiction.
Download the mileage log ↓Record each business trip
Do not rely on a weekly estimate.
- ✓ Employee and travel date
- ✓ Customer or job
- ✓ Origin and destination
- ✓ Business purpose
- ✓ Distance and manager review status
Define the policy
Tell workers what counts as reportable travel, which unit to use, when records are due, and which supporting details the company requires.
Keep mileage with the job
Connecting distance to the same job record as labor makes operational review and reimbursement preparation easier.